Project Coordinator Intern

PROJECT COORDINATOR INTERN

Cover Letter required

Job Title:              Project Coordinator Intern

Reporting to:      Volunteer Coordinator & Partner Projects Manager

Responsible to: Managing Director

Location:              Frontier Office, London, UK

PRIMARY FUNCTION

To assist with all aspects of new project development, review and maintenance of Frontier Group and Partner projects whilst ensuring the effective coordination of volunteer training and pre-departure preparation.

GENERAL OUTLINE OF THE ROLE

To assist the Volunteer Coordinator and Partner Projects Manager with the following:

-              Providing information about projects, expeditions, fundraising, medical and safety issues, insurance, kit requirements, travel arrangements, and cultural issues for all volunteers;

-              Developing positive relationships for Frontier through mailings, advertising, public relations, listings and the website

-              Working closely with the Partner Projects Manager to help develop new and exciting conservation and research projects globally

-              Help with coordinating, planning and implementing the briefing and training weekends for volunteers;

-              Continually review and maintain effective marketing literature and project specific information through project feedback from the field.

MAIN DUTIES & RESPONSIBILITIES

To assist the Volunteer Co-ordinator and Partner Projects Manager with the following:

-              To advise on international travel arrangements and other pre-departure queries for the volunteers;

-              To help co-ordinate the quarterly deployment of all volunteers and expedition equipment;

-              To manage the administration and sale of expedition kit for volunteers;

-              To assist with the quarterly briefing and training weekends, including the recruitment of ex-volunteers and staff, production of briefing material, and organising the food, accommodation and briefing rooms;

-              To be responsible for the continual improvement of Frontier’s photographic library;

-              To provide information to country HQs overseas as and when necessary;

-              To develop the debriefing process for ex-volunteers;

-              To maintain databases for former volunteers, media contacts, production contacts, schools and universities, and counterpart organisations;

-              To arrange mailings to schools and universities, and respond to their queries;

-              To attend fairs and events, promoting Frontier to potential volunteers;

-              To ensure that listing information in relevant publications and websites is current;

-              To assist with advertising, press relations and website maintenance;

-              To develop and co-ordinate the recruitment sessions, including organising presentation material, recruiting staff to assist;

-              To send out information packs, answer general enquiries from prospective volunteers and monitor enquiry and application numbers;

-              To run the administrative side of the office, including ensuring sufficient stationery and information pack supplies;

-              To maintain health and safety standards;

-              Any other task which the Managing Director requests.

-              To assist with volunteer recruitment by attending careers fairs and giving presentations as required by the Events and Outreach Co-ordinator.

 

TERMS & CONDITIONS

Contract Duration:           6 months, minimum of 4 days a week, 10:00 – 17:30 with possibility of extension.

Accommodation:             N/A

Travel:  Travel allowance available.

Insurance & Admin:        N/A

Subsistence:      Non – salaried position. Subsidised 10-week overseas placement on a Frontier research programme (excluding return flights, visas, insurance, and dive- training) on successful completion.

Training:               N/A

JOB SPECIFICATION

Qualifications

Education/Knowledge:

-              Educated to degree level             

-              Knowledge of conservation issues

-              First aid qualification

Experience:       

-              Experience of office management and administration     

-              Experience of working with NGOs

-              Experience of working with volunteers or training

-              Experience of budget and financial management

Skills:    

-              Excellent written/oral communication and presentation skills

-              Negotiation and liaison skills

-              Administrative and time management skills

-              Excellent computer skills              

-              Full driving licence

-              Database experience

Personal Attributes:       

-              Commitment to conservation

-              Flexible approach

-              High attention to detail

-              Ability to motivate others and work as part of a team

-              Sense of humour