Office Coordinator

IMPORTANT:  This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders.  Other applicants need not apply.

 

The Ecology Action Centre, established in 1971, is Nova Scotia's largest and most active environmental organization. We are seeking a full-time Office Coordinator, a role that is central to the effective functioning of the Ecology Action Centre. The position is a 30-hour-per-week permanent position reporting to the Internal Director and working closely with the core staff team and the Fundraising Committee. If you are a detail-oriented person with a way with computers and a passion for working in a collaborative, non-profit environment, we’d love to meet you!

In addition to supporting the overall functioning of the Ecology Action Centre and other duties as required, the Office Coordinator has three primary areas of responsibility:

Office Support, such as:

• Helping to create a functional and supportive office environment
• Managing office supplies and equipment
• Supporting distance staff in web- and teleconferencing
• Conducting office orientations for new staff and volunteers
• Opening and distributing mail
• Addressing simple and urgent maintenance issues in the building
• Maintaining and restocking communications materials
• Coordinating EAC’s Health & Safety efforts
• Computer technical support (new computers and systems; handling technical issues and questions)

Contact Database Management, such as:

• Database queries, reports and mail outs
• Maintaining event and fundraising databases
• Ensuring data integrity
• Participating in the database upgrading process
• Coordinating data entry tasks

Membership Relations, such as:

• Welcoming new members and processing membership applications
• Communicating with existing members
• Fielding general email inquiries to the EAC
• Sitting on the EAC’s Fundraising Committee
• Working with core staff and Board to support the annual fundraising campaign
• Coordinating the distribution of the EAC’s publication, Between the Issues

Skills Required

• Excellent organizational skills
• Detail-oriented
• Excellent technical computer skills - network support, trouble shooting, software, e-mail, and network set up
• Ability to take initiative and work independently
• Comfortable working with databases and spreadsheets
• Excellent communication skills
• Conscientious, energetic, motivated, team orientated, friendly and with a sense of humour
• Environmentally concerned (preferred)

Terms: Permanent full-time (30 hours per week) at $17/hour, beginning mid to late August. Benefits plan and 4 weeks paid vacation.

Hours: Monday to Friday from 10am to 5pm (some room for negotiation).  Some evening/weekend work will be required.

Location: Ecology Action Centre’s office in Halifax’s North End

Application: Cover letter, resume and three references. Please submit your application in the form of a pdf document with required elements in the following order: cover letter, resume, references.

Deadline:  July 19th, 2012

Attention: Louise Hanavan, Internal Director centre@ecologyaction.ca

We thank all applicants for their time and interest, however only short-listed applicants will be contacted.

The Ecology Action Centre is committed to employment equity and encourages applications from traditionally underrepresented groups such as women, visible minorities, First Nations, and persons with disabilities.

The Centre welcomes new members and volunteers:www.ecologyaction.ca