IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
As the largest crystalline silicon photovoltaic solar module manufacturer in the world, Suntech is a rapidly growing organization. We have an exciting opportunity for an Executive Assistant to work in our San Francisco, California headquarters.
This key role will provide strong support to the company’s President and office staff performing a variety of administrative and office support functions. This position is responsible for the overall coordination, and administrative responsibilities to include complex schedule management, travel arrangement and expense statements. The Executive Assistant must be able to solve problems efficiently, with a high degree of professionalism and coordinate among employees, customers and other senior executives. The successful candidate will be goal oriented to ensure that senior executive tasks are completed with the highest attention to detail. Candidate must be an exceptionally strong and professional communicator via email, telephone and in person.
Summary of essential job functions:
- Keep Sr. Executive Manager on track regarding meetings and commitments
- Maintain a complex calendar and prepare for meetings, scheduling travel plans and accommodations
- Arrange all aspects of higher level of meeting arrangements and larger scale of meeting coordination amount of customers, global executives and partners etc.
- Assist with the development of meeting and presentation materials that it includes but not limited to: Power Point Presentation, Emails and Drafting of letters and Memos, etc.
- Arranging business meetings, conferences, conference calls, business meals and travel
- Assuring smooth efficient flow of scheduled events and activities, prepare meeting agendas and publish minutes
- Continually evaluating competing objectives, priorities and requests
- Track projects and work related issues (e.g., documents, calls, requests, mail, e-mail, facsimiles, reports, files and filing) to proactively manage before timing and quality might be jeopardized
- Continually improve processes and procedures to reduce work time and cost without compromising work quality
- Keep others informed on a need-to-know basis of the latest priorities, objectives and schedules
- Handle confidential and high level information in a extremely discreet manner
- Perform general administrative duties
- Perform and support other duties as needed
Minimum Requirements:
- College Degree and 5+ years strong Administrative Assistant experience
Abilities Required:
- Excellent written, verbal, organizational, analytical and time management skills
- Attention to detail and high level of interpersonal skills to handle confidential and sensitive information and situations
- Ability to maintain strict confidentiality with privileged information and to exercise good judgment and discretion with sensitive issues
- Capacity to implement and monitor complex plans and schedules
- Make timely decisions in relatively complex situations and shows respect for individuals in all situations
- Ability to react with appropriate urgency to situations and events that require quick response or turnaround
- Build effective working relationships inside and outside the work group
- Proficient in MS Word, Excel, Outlook and PowerPoint (NetSuite a plus!)
- Ability to multi-task and tackle multiple challenges in a busy and fast-paced office environment
- Must be flexible with work hours and work days/weekends (occasionally willing to work weekends and evenings should the need arise)
- Upbeat, friendly, calm and “can do” and “can figure out” attitude
- Interest in renewable energy
- Fluent in Mandarin a plus but not required
|
