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Title	Coordinator, Special Events
Posted	4818 Day/s Ago.

Reference	147 (Please mention Stopdodo/Environment Jobs in your application)
Sectors	Sustainability, Climate, CSR, EMS
Location	Virginia - America North
Type	Fixed Term and Permanent Roles
Status	Full Time
Level	Mid Level
Deadline	01/05/2011
Company Name	Conservation International
Contact Name	Human Resources
Website	Further Details / Applications

Directory Entry :	Every person on Earth deserves a healthy environment and the fundamental benefits that nature provides. But our planet is experiencing an unprecedented drawdown of these resources, and it is only by protecting nature and its gifts; a stable climate, fresh water, healthy oceans and reliable food; that we can ensure a better life for everyone, everywhere.
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Description

IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.

As part of the Development Division, the Coordinator of Special Events plays an integral role in the execution and planning of Conservation International’s gala fundraising dinners and Board of Directors meetings. The primary responsibility of this position is the management of logistics related to CI’s gala fundraising dinners and board meetings. This position demands a high level of organizational skill, keen attention to detail, flexibility in high-stress situations and the ability to work effectively in a fast-paced environment.

RESPONSIBILITIES:

Coordinate event logistics and on-site management for 4-5 fundraising galas each fiscal year. This position is responsible for the planning and execution associated with each event including, but not limited to, venue selection, contract negotiations, caterer selection, design, and on-site management.
Responsible for coordinating the logistics for three Board of Directors meetings each fiscal year. This includes, but is not limited to, hotel selection, contract negotiations, vendors, and meeting-related social events. This position will work with CI’s Chairman’s Office on the planning and execution for each meeting.
Assist the Manger of Special Events and the Senior Director of Communications in working with CI’s event production team to ensure the smooth execution of the galas. This position will coordinate with the production team on logistical matters both in the planning stage and on-site at each event.
Coordinate event logistics for the Women’s Conservation Forum luncheons. This position is responsible for managing the venue, caterer, and related contracts for this lecture/lunch series that takes place three times each fiscal year.
Responsible for coordinating event budgets for each gala to ensure efficiency and cost-effective practices. This position will also assist the Manager of Special Events in the team’s budgeting process each fiscal year.
Other duties as assigned by supervisor

WORKING CONDITIONS:

Based in Arlington, VA
Office environment
The position requires additional, non-standard working hours as needed for event travel
Travel for 6-8 domestic events, Board of Directors meetings and planning visits each fiscal year; potentially 1-2 international trip(s) each fiscal year

QUALIFICATIONS:

Required:

3 years of related experience
Positive, “can-do” attitude, flexibility, and teamwork; high degree of initiative
Strong verbal communications
Strong organizational skills
High level of attention to detail and multi-tasking
Ability to work independently and as part of a team
Experience in reviewing and negotiating contracts
Ability and willingness to travel
Ability to thrive in a fast paced environment

Preferred:

Bachelor’s degree
Prior work in the conservation field
Experience with ‘green’ or sustainable events/meetings
Experience planning international meetings

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Coordinator, Special Events