Contracts and Administrative Assistant (The Hague)

The European Climate Foundation is a Dutch-registered philanthropic organisation which helps deliver a socially responsible transition to a sustainable economy in Europe and around the world. Adhering to the core elements of strategic philanthropy, ECF’s approach is anchored in an intense dialogue on values, strategies and impact with partners and stakeholders. The ECF supports organisations and activities that improve lives, influence the public debate on climate action, facilitate urgent and ambitious policy in line with the objectives of the Paris Agreement.

The ECF team is a highly dynamic group of individuals, combining ambition and passion with a rigorous, results-oriented and analytic approach to the work. The ECF’s culture is one of intensity, enthusiasm and mutual support.

About the role

As Contracts and Administrative Assistant, you will assist the External relations team with all aspects of the contract lifecycle and support the Finance team with various administrative tasks.

You will report to the External Relations (ER) Director and the Finance & Grants Manager.

Key responsibilities

• You will manage funding contract signatures;
• You will ensure records are accurately inputted in our internal databases (Fluxx, SalesForce)
• You will keep track of payment requests;
• You will manage end of contracts;
• You will assist the ER Director with various reports;
• You will process various Grantee requests;
• You will support the Finance & Grants Manager by updating records in the Finance systems;
• You will manually input payments via our internal Finance systems;
• You will support the Finance team with consultant contract management; including processing requests, checking contracts and issuing agreements, liaising with consultant to ensure signature;
• You will assist the Finance team with other administrative tasks.
  

Experience & competencies

• You have a minimum of 2 years professional experience in the administrative department of international organisation or a private foundation;
• Your values are in line with those of the organisation and you are understand the importance of ECF’s mission;
• You have excellent organisational and time management skills;
• You are used to dealing with confidential information;
• You are a completer/finisher with strong attention to detail;
• You have good written and verbal communications skills;
• You enjoy working with new IT systems;
• You are a proficient user of the MS Office package with excellent Excel skills;
• You are fluent in English;
• Above all, you are true team player with a positive and friendly personality.

Location & travel: The Hague, The Netherlands

Start date: As soon as possible

How to apply

Please send your CV and cover letter to contractsandadminassistant@europeanclimate.org.

All aplications will be treated confidentially.