IMPORTANT: This Advertiser has requested that applicants MUST be National Residents / Valid Work Permit-holders. Other applicants need not apply.
Global Footprint Network is seeking a talented and motivated Administrative Assistant to handle the day-to-day office functions of our 15-person Oakland office. The ideal candidate will have exceptional communications skills, since they will serve as the initial phone point of contact for the office and will draft correspondence for several executives. This person must show exceptional initiative and be able to work with minimal supervision.
PERFORMANCE PROFILE
Responsibilities include, but are not limited to:
Support office communications: Write, respond to and distribute business correspondence for executives, coordinate company calendars and manage executive schedules.
Provide general administrative support: Format documents, maintain office files, update office e-rolodex, order supplies, reconcile expense reports, coordinate vendors, track performance reviews for the office, provide mailing and shipping support, assist with new employee orientation, and make travel arrangements for employees and visitors.
Provide Project Support: Perform project administration work; including spreadsheet and word processing, document editing and preparation, and copy services as needed.
Maintain Office Environment: Maintain a pleasant working environment by keeping public areas organized/tidy, manage office library and research resources, and decorate office for holidays and events.
QUALIFICATIONS
Minimum 2 years of administrative and office management experience supporting multiple leaders
Excellent professional writing and communication skills
Proven ability to manage multiple priorities, calendars and managers
Track record of consistently delivering a high level of customer service
Proven ability to build and maintain strong internal and external relationships
Excellent time management and organizational skills
Intermediate or advanced experience in office computer software/systems (MS Word, Excel, Outlook)
Must be a reliable, detail-oriented self-starter
Passion for environmental sustainability and global resource issues Ability to thrive on a small team, to take on responsibility, and to meet deadlines
B.A. or B.S. preferred
Fluency in German a plus
Prior experience working with a multi-site organization a plus
SALARY AND BENEFITS
Salary is commensurate with experience. Health insurance, 403(b) and other benefits are provided. Our collegial, open-plan office is located in an attractive neighborhood with good transit access. Our daily communal lunches are light-hearted and often delicious.
APPLICATION
To apply, send a cover letter, resume, and salary history to jobs@footprintnetwork.org; subject line MUST include the term “Executive Assistant”. Resumes will NOT be considered without salary information. No phone calls please. Global Footprint Network is committed to diversity in the workplace. For more information about Global Footprint Network and the Ecological Footprint visit: www.footprintnetwork.org.
